Learning Timeline
Key Insights
Web Search Cross-Referencing
The Notion AI Agent has web search capabilities enabled. It can cross-reference your internal knowledge list with live web data to determine what information is actually current versus outdated.
Summary Page Strategy
Instead of blindly bulk-updating, always ask the Agent to generate a 'Summary Page' or 'Report' first. This acts as a changelog, allowing you to audit the AI's logic before assuming all changes are correct.
Prompts
Knowledge Base Auditor Prompt
Target:
Notion AI
Find anything that mentions [Old Term]. Create a page called outdated reference report and list everything you find. For each item, update the doc with [New Term] wording and link back to the original page.
Step by Step
Executing a Workspace Content Audit with Notion AI
- Open your Notion workspace.
- Activate the Notion AI Agent interface (typically by pressing 'Cmd + J', 'Ctrl + J', or clicking the sparkle icon).
- Input a command specifying the 'Old Term' to search for (e.g., 'Chat GPT4') and the 'New Term' to replace it with (e.g., 'GPT5').
- Instruct the agent to create a specific summary page (e.g., 'Create a page called Outdated Reference Report').
- Add a requirement to link back to the original source pages within the report.
- Press 'Enter' or click the 'Send' button to execute the prompt.
- Wait for the Agent to scan the workspace documents and process the updates.
- Click on the newly generated 'Outdated Reference Report' page provided in the AI response.
- Review the summary list to see which pages were modified.
- Click the direct links in the report to navigate to the specific documents and verify the text changes.
