Learning Timeline
Key Insights
Google Drive Sync Latency
When first connecting Google Drive, it may take up to 36 hours to fully sync everything, especially if you have a large database of files.
Controlling Data Source
You can toggle 'Web Access' off in the AI settings to force the agent to strictly interact with your internal knowledge base and connected apps, preventing it from pulling generic info from the internet.
Prompting Strategy
For this specific workflow, the speaker recommends a simpler prompt because the Notion AI Agent is designed to autonomously create a plan and structure the document effectively without needing granular step-by-step instructions in the prompt itself.
Prompts
SOP Discovery Prompt
Target:
Notion AI
Find all the SOPs in my workspace related to [INSERT TOPIC, e.g., course production].
Step by Step
Connecting Google Drive to Notion AI Agent
- Open the Notion AI interface (typically via the 'Ask AI' button or CMD/CTRL+J).
- Locate the section labeled 'Get better answers from your apps' underneath the prompt input field.
- Click the link/icon to manage connections.
- Select 'Google Drive' from the list of available integrations (alongside Calendar and Gmail).
- Follow the on-screen prompts to authenticate your Google account.
- Confirm the connection permissions to allow Notion access to drive files.
Generating and Auditing SOP Lists
- Type your query into the Notion AI prompt field (refer to the Prompt card).
- Ensure the 'Use apps and integration' toggle is set to Active/On within the chat settings.
- (Optional) Toggle 'Web search' to OFF if you want to strictly limit the search to your internal workspace and connected Drive files.
- Submit the prompt.
- Wait for the AI to generate a plan and create a new document (e.g., 'Course production SOP list').
- Click the link to the generated document to review the organized list.
- Review the 'Updated' column to see identifying information on when files were last modified.
- Use the Notion AI chat window to request specific changes or updates to the generated list.
