Learning Timeline
Key Insights
Fast Access to Notion AI
Pressing the 'Space bar' on a new line is the fastest shortcut to summon AI without needing to use your mouse or the '/' menu.
Benefits of AI Blocks
AI Blocks allow you to save complex prompts so the entire team gets consistent output every time they click the button.
External Source Integration
Notion AI becomes even more powerful when you enable 'Connections' like Slack and Google Drive in 'Settings', allowing the AI to reference data outside of Notion.
Prompts
Summarize Meeting & Action Items
Target:
Notion AI
Summarize these meeting notes into a concise paragraph and provide a bulleted list of action items with clear owners.
Drafting Company Proposal
Target:
Notion AI
Draft a business proposal based on our company's standard format and reference the key points from the [Project Name] page.
Step by Step
How to Use Notion AI for Notes & Proposals
- Open any blank page or meeting notes in Notion.
- Press the 'Space' bar on your keyboard on a new line to activate Notion AI.
- Type specific commands like 'Summarize these meeting notes' or 'Extract action items' to process existing text.
- To write a proposal, enter the command 'Write a proposal' and reference existing company format pages or documents.
- Use the AI search function to find additional information from connected apps like Slack or Google Drive.
Building AI Blocks for Team Use
- Type the '/' symbol on a Notion page to open the block menu.
- Search for and select 'Custom AI Block' or 'AI Prompt' from the list.
- Enter prompts frequently used by your team (e.g., a prompt to summarize meeting minutes) into the block configuration.
- Click 'Save' to set the block on the page.
- Click the generate button on the block whenever you need to run the same prompt without retyping it.
