Learning Timeline
Key Insights
Benefits of Account-Level Instructions
Unlike 'Gems' which only work for specific bots, account-level System Instructions will automatically apply to ALL your Gemini conversations without needing to be repeated every time.
Privacy & Personalization
Connecting Gmail and Drive allows Gemini to answer personal questions like 'When is my flight date?' or 'Summarize the budget document in my Drive,' making the AI a truly intelligent personal assistant.
Prompts
Sample System Instruction
Target:
Gemini System Instructions
I prefer short, concise responses. Always format data in bullet points and use a professional yet friendly tone.
Step by Step
Configuring Account-Level System Instructions
- Open the Google Gemini interface in your browser.
- Click on the 'Settings' icon (usually a gear icon or accessed via your user profile) at the bottom of the sidebar.
- Select the 'System Instructions' menu to set permanent instructions for your account.
- In the text box provided, type the response style or format you want from the AI (e.g., 'I prefer short, concise responses').
- If you're unsure how to write effective instructions, use Gemini's help by asking it for suggestions in a regular chat first.
- Click the 'Save' or 'Confirm' button to activate the instructions for all future chat sessions.
Integrating Google Workspace & Extensions
- Click the 'Settings' (gear) icon and look for the 'Extensions' or 'Connected Apps' section.
- Locate 'Google Workspace' in the Extensions list.
- Toggle the switch to 'ON' for the applications you want to link, such as Gmail, Google Drive, and Google Calendar.
- Toggle the switch to 'ON' for 'Google Search' and 'YouTube' to allow Gemini to access real-time information and your watch history.
- Confirm the data access 'Permission' if a Google pop-up appears to enable full integration functionality.
