Writing professional, human-like emails with GPT-5 | Alpha | PandaiTech

Writing professional, human-like emails with GPT-5

How to draft concise and natural work emails, featuring a quality comparison between GPT-5 and Claude for office communication.

Learning Timeline
Key Insights

The Advantage of Variables in AI Writing

AI outputs that include brackets or placeholders (e.g., [Describe problem]) are more effective because they encourage 'AI + Human' collaboration. This prevents the AI from making false assumptions (hallucination) about facts it doesn't know.

Characteristics of Human-Like Writing

Natural writing is typically concise and avoids excessive use of EM dashes or overly complex sentence structures. GPT-5 is now considered comparable to Claude in this regard.
Prompts

Coffee Machine Breakdown Complaint Prompt

Target: GPT-5 / Claude
Write me an email to my boss about the broken coffee machine in our office.
Step by Step

Steps to Generate a Professional Email Draft

  1. Open your preferred AI platform, such as GPT-5 (ChatGPT) or Claude.
  2. Enter a specific prompt regarding your email situation into the chat box.
  3. Press 'Enter' to start the generation process.
  4. Identify any variables placed inside brackets, such as [boss's name] or [briefly describe the problem].
  5. Copy the output into your email draft.
  6. Replace the bracketed text with the actual information relevant to your situation.
  7. Compare the results between GPT-5 and Claude to select the most natural and concise writing style.

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